1. Signed checks:
a. West Tower: $2,239.
b. East Tower: $282.67
c. Master Tower: $24,400.94
d. Roof S/A, East: $13,560.30
e. Roof S/A West: $13,560.30
2. Annual preventive maintenance program for the stairwells: Because of the high cost ($235,000), it was decided to repair, rather than replace, the stairwells. This requires the Association to maintain the stairs through some kind of preventive maintenance program. Complete Services quoted $1906 for both towers. Put this on agenda for a vote.
3. Walkway schedule from Jodie: put her notice on the blog.
4. Colonial Bank: Due to all the bad announcements about Colonial late last week, CA sent out a memo on the subject with recommended actions to take. I told Steve that we were way past that and would be transferring most of our funds to Schwab.
5. Transfer of funds to Schwab: Reviewed the actions taken on Monday, and Tuesday, to move most of our funds to Schwab. The accounts are opened and the first large transfer was made yesterday afternoon. Since there was a $780 penalty, and CA argued that it really wasn’t necessary, we are holding off cancelling the CDARS.
6. Budget & maintenance coupons: We’ll keep the operational accounts & lock box for fees at Colonial. We’ll switch to Schwab after the 2010 Budget is done and we send out the new coupons.
7. Delinquent owner: Is four months delinquent. Our attorney has started legal proceeding against this individual.
8. West Tower Jockey Fire Pump running continuously: The jockey pump started running continuously early Sunday morning. By Sunday afternoon, the water pipe was too hot to hold on to. Piper was called in and determined that there was air in the system. The tech went to the roof and bled the air out. That did the trick and now everything seems to be functioning properly.
9. Installation of 3” water main line: The line for the West Tower and Clubhouse is being worked on now. The line was trenched and new 3" PVC Schedule 80 pipe has been laid. Allen is waiting for a city inspector to approve the done so far. Once Allen gets the OK, they’ll cover & pack the line, and finish the runs to each building. Then they turn off the old line and turn on the new water line to the West Tower and Clubhouse. Once that is accomplished and everything check out OK, they'll start on the East Tower. After both new lines are running properly the old line will be capped off.
10. From the Aug 7, 09 Meeting:
a. Signed Contract for Accurate Electronics: for new security entry system with intercom, cost $1,954.00 minus cost of handset $276.
b. Shuffle Board Restoration vote: Steve will do a draft for the Board’s review and approval. It will be a two part vote. First a yes, or no vote on restoring the shuffle Board area. If an owner votes yes on the first question, then they will vote on the second question, a choice between fully restoring the shuffle board area, for $14,000, or just restoring the shuffle board playing surface for $1,000.
c. Replace the two defective underwater lights: advised Steve that the Board had voted to go ahead with replacing the two defective lights. He’ll contact Rick's and get the contract written up.
11. Electrical power to the light above the "Island Towers" sign on the Entry Island: Per Steve directions, McGee is running power to the island and installing a new light above the "Island Towers" sign so that it will be visible at night. The power/light has not been working for a few years.
Wednesday, August 12, 2009
One picture of our new roof.
Here's one teaser picture of our new roof. It is a beauty. Once the project is completely done, we'll do a complete set of pictures before and after. (NOTE: Left click on the picture to expand it to full screen size.)
We are down to the punch list, and retainage payments. Once the punch list is done and John Richardson, Chairman of the Roof Committee informs the Board that all the work is complete, the Board will vote to approve the release of the retainage. Then Condominium Associates will cut the last checks for Southern Roofing, AND WE ARE DONE!
Minutes of Aug 7, 09, Board Meeting.
1. Established a Quorum/Roll Call - Drago Kahanu, Millie Kelley, Robert Klamo, Joseph Martucci, and Carmen Walsh
2. Call to Order - Meeting was called to order at 6:05P.M.
3. Approval of the June 23, 2009 meeting minutes. Motion to waive reading made by Millie Kelley and seconded by Joseph Martucci. Motion carried unanimously. Motion to approve minutes made by Millie Kelley and seconded by Joseph Martucci. Motion carried unanimously.
4. Financial Report - Drago Kahanu
The July, 2009 financial statements are complete and available. Master, East and West accounts are under budget for the month and year.
If you would like a copy, contact Client Services 727-573-9300 or E-Mail (info@condominiumassociates.com). You can also go to www.condominiumassociates.com, and download a copy.
We will be transferring Island Towers funds from Colonial Bank. John Richardson will ask Condominium Associates to recommend a new bank.
5. Property Management's Report - Drago Kahanu
Steve Carpenter not present.
East Tower - Piper Fire Protection, Inc. repaired the fire stand pipe, at a cost of $3600.00.
At present, the maintenance requests are coming in faster than they can be completed by our part-time maintenance man. There are currently 43 open maintenance requests, mostly in June and July. We are diligently working to complete them. Our goal is to work down to possibly 10 to 15 per week.
6. Unfinished Business
Roof Committee Update - John Richardson (701W)
Since the last meeting the elevator service room stairs were replaced, guardrails installed and the rool access stairs were retreaded. According to the product information sheets these items shoudl enjoy useful life cycles of approximately 70 years. We can paint these items to match the building color if we like but KWA advised that we should wait for a one year period so the metal has had time to properly cure. A meeting was held with our Engineering Firm and the Roofing contractor to identify remainning issues that need to be addressed. It was agreed that the contractor would schedule to address remaining issues beginning the 12th of August with the expectation of taking a week to finish.
Klamo (602W) asked John, what corrective action had been taken on the water blisters. Kahanu (501W) stated that this was not a roofing issue, but rather most likely a building project warranty issue. The members of the Warranty Committee had investigated the condition and concluded that it was the result of water flowing into/through small cracks in the dried caulking of the water drainage trough on the floor above. During heavy rains as the water accumulates around the troughs, some of the water flows through small cracks & gets in between the paint and the concrete wall eventually accumulating into a water blister on the wall. Complete Property Services will have someone out to repair the caulking cracks
Klamo asked for an update on the water accumulation on the East Tower roof. Richardson said that it was one of the issues on the agenda for the Aug 12, 09 meeting.
Klamo asked if a protocol had been established for contractors that would have to stage equipment on the roof, and specifically cited the upcoming window cleaning. Richardson said that they didn’t have any protocol established but they would develop one before the window washing started.
Smoke Detector Installation
McGee Electric has made three (3) unsuccessful trips to pull permits to begin project. The person who can issue the permits is on vacation. They will try again.
Curbing Installation
Always Reliable Concrete, Inc. submitted a proposal to restore the concrete curbs around carports at a cost of $1800.00. A handicap ramp $500.00. Fill PVC Posts with concrete $800.00. A price of $2800.00 if all is completed at the same time. Kahanu (501W) stated that restoring the carport curbs was needed to prevent a car from hitting the carport roof support, or another parked car while attempting to make the turn in the parking lot. He further stated that the yellow post at the corner had been hit at least seven times. Klamo (602W) stated that part of the problem of limited turning space might be improved by trimming back the hedges. He wants us to try cutting back some of the hedges to see if that helps before we vote on the curbing. Walsh (705W) stated that the hedges needed to be cut back because they were too high, and, in some places, too wide. Klamo & Beck (102W), with the Board’s approval, will look into cutting the hedge back in some small area as a test. The Board decided to post pone this vote pending more input on the impact of trimming the hedges.
Unit Molding Repair
Blue Chip Construction bid $50.00 per unit. Klamo (602W) is going to get another contractor to quote on the project. Kahanu (501W) stated that the quote should be based on 1-3 units at a time with the Association only paying for installation of the molding, not painting. No decision was reached. Tabled until next meeting.
Window Cleaning
Bay area Window Cleaning provided a proposal to wash windows at a cost of $3360.00. The proposal was approved by the Board. The project will start when the walkways resurfacing is completed.
Side Walk Repair
Bayside Sandblasting, Inc. provided a proposal to remove paint from curbs $1700 and clean sidewalks $2400.00 The proposal was approved by the Board. This project will start when the walkways resurfacing is completed.
Warranty Committee & warranty requests:
Jodie Canon (102E) stated that she had volunteered to work with Steve on the Warranty Committee. She stated that all warranty requests are submitted on maintenance request forms (either hand written or electronically) to Condominium Associates. CA will accumulate the request and post them to a spread sheet. CA will then schedule all non-emergency request for quarterly maintenance repair visit. The last visit was in July and 23 warranty request were scheduled. All but two were completed. The two that were not completed were for the following reasons: 301W, waiting for a back ordered part; 603W, leak in the corner of the window (made by Stanek), and she needed guidance on how to proceed. Kahanu (501W) stated that the windows were now the responsibility of the Association because the owners had signed the warranties over to the Association. The warranty committee should contact Stanek to get the matter resolve. Also, the Carson’s (603W) should make sure that a maintenance request is entered on this issue. Kahanu (501W) advised everyone that Gulf Coast Waterproofing had merged with Complete Property Services. The new company is called Complete Property Services.
Canon then stated that the repair of the walkways & stairwells will commence on Monday, Aug 24, 09, starting with the East Tower. The work is scheduled to last a week and is planned as follows: day one, pressure wash both towers; day two, cut in work; days three to five, resurface 2-3 floor per day (four hours/floor). The West tower will begin on Monday, Aug 31, 09. The balconies require more planning & coordination, and will have to be addressed later after the walk ways & stairwells are done. Canon will send out an email with more details. The resurfacing will consist of an epoxy base followed by three other coats. The new surface will look similar to the current surface. Someone asked what happens if this does not work. Kahanu stated that all the surfaces will probably have to be ground down to bare concrete and then resurfaced. It would be a very costly, messy and inconvenient process for everyone involved. Kahanu advised everyone that the problem resulted from an unanticipated/bad reaction between the clear top coat and coatings under it. A chemical in the top coat attacked the underlining coats and created random (in size and darkness) black marks. All the coatings were recommended and produced by Sherwin Williams, and they are ultimately responsible for making this right.
7. New Business
Pool Light Repair
Rick's Pool Service, Inc. provided an estimate to repair lights in the pool. $736.32.
A motion was made by Robert Klamo and seconded by Joseph Martucci to hire Rick's Pool Service, Inc. Motion was carried unanimously.
East Tower Entry Service
Accurate Electronics provided an estimate to replace damaged telephone entry system $1954.00.
A motion was made by Millie Kelley and seconded by Joseph Martucci to hire Accurate Electronics. Motion was carried unanimously.
Wind Mitigation Study
A study was completed by Felton Professional Adjustment Team,LLC (FPAT). The purpose of the study was to provide information to unit owner's insurance companies for a saving on their premiums.
The study may be obtained by down loading from the web site or requesting a copy from Condominium Associates. Kahanu stated both the MIT-5 (for commercial use), and the OIR-9 (for personal use) would be available at www.condominiumassociates.com, for downloading, or you could call Client Services (727.573.9300) and get a copy mailed. Bob Beck (102W) stated that he used the OIR form provided by a company that Joan Panrell (503W) used and he saved over $200 on his insurance. Someone asked if Association would save any money on the buildings. Kahanu said that the Association probably would not for two reasons: first, some of the owners who had refused to get the new windows were not up to code; and second, the roof was actually already rated as high as it could be. Kahanu further reminded everyone that the reason the projects were started was not to get an insurance reduction, but to restore the building, windows and roofs, which had been allowed to run down so badly that water intrusion had become a very serious problem. Kahanu further stated that as a result of the renovation of the building, window/doors, and the replacement of the roofs, Island Towers had moved from being one of the most run down complexes to one of the best & most upgraded complexes on the water. Structurally, the only complexes that would be better are the new complexes that are built entirely to current code, like the fortress Dunedin Grande. Richardson (701W) stated that only Island Towers and the Dunedin Grande have outside drainage from the roof.
Shuffleboard Court Lights & complete restoration cost:
A proposal to install new lights was provided by T.Mickey McGee Electric Service in the amount of $4450.00.It is estimated to completely restore shuffleboard area will cost between $13,500 and $14,600.00.
Kahanu stated that before we spend that amount of money the Board should make sure that the members want the shuffle board area restored. He recommended that the membership vote on the issue. Canon (102E) wanted to know what percentage was required to pass the vote. Kahanu said he thought it would require 75%, but said that he’d check with the attorney. After further discussion the Board agreed to ask the membership to vote on the issue. The vote would be presented as follows: first a yes or no vote to restore the shuffle board area; second, if the vote is yes, to choose between just restoring the shuffle board playing surface, or a full restoration.
Unit Owners Letters and Concerns:
D. Carson (602W): Would like the Board to study the feasibility of heating the pool in the winter. Kahanu told her that Jim Duffy (301WR) had volunteered to look into this issue for us. He also reminded everyone that we had looked into the issue many times before and concluded that it would cost too much. Walsh (701W) stated that when the pool had been heated in the past, the bills had been very high. Beck (102W) said that any effort to heat the pool would probably need a solar pool cover. Klamo (602W) volunteered to help Duffy review the issue. Everyone wants to be able to use the pool in the winter, so we need to keep searching for an acceptable solution.
L. Bradlow (403W) - Discussed inside delivery of newspapers. He talked to the delivery person about the news papers being stolen. L. Bradlow thinks that if we gave the delivery person a key, he will deliver the newspaper to our doors. Someone else pointed out the newspaper thieves live in the buildings so the paper could still be stolen. Someone else expressed security concerns about giving an entry key to the delivery person. Someone else said that it was not likely that the delivery person would leave the paper at each door. Leon will confirm exactly what the delivery person will do.
H. Bradlow (403W)- Again, requested a letter of appreciation be sent to the city, complementing them on the sidewalks. The President, Drago Kahanu, apologized for not sending the letter and said he would, indeed, send the letter.
Beck (102W, Landscaping Committee)- . Stated that the front entry island had been re-done and invited everyone to check it out. He & Steve Carpenter had met with the Southern Landscaping and discussed re-hedging he Shuffle board area and solutions to help improve the drainage on the first floor. They told Southern to proceed with re-hedging the shuffle board area. Southern suggested installing concrete edging and adding more drainage hose to reduce the flooding on the first floor. Southern will come up with a quote. Bob also said they would be re-mulching the bare areas.
D. Carson (603W)- Security Issues - Expressed concern about how easy it was for people to access the property, and wanted the Board to look into improve the security around the complex. Gandolfo (405E) stated that we should fence & gate the entire area. He and Bob Klamo volunteered to head up a committee to study the matter.
Duffy (301W)- Checking to see if the pool can be heated. Klamo has volunteered to help him.
9. Adjournment
Motion was made by Millie Kelley and seconded by Carmen Walsh. Motion carried unanimously. Adjournment was at 8:00 P.M.
The meeting was not taped due to a malfunction of the recording machine.
Respectifully submitted
Carmen Walsh
Secretary
2. Call to Order - Meeting was called to order at 6:05P.M.
3. Approval of the June 23, 2009 meeting minutes. Motion to waive reading made by Millie Kelley and seconded by Joseph Martucci. Motion carried unanimously. Motion to approve minutes made by Millie Kelley and seconded by Joseph Martucci. Motion carried unanimously.
4. Financial Report - Drago Kahanu
The July, 2009 financial statements are complete and available. Master, East and West accounts are under budget for the month and year.
If you would like a copy, contact Client Services 727-573-9300 or E-Mail (info@condominiumassociates.com). You can also go to www.condominiumassociates.com, and download a copy.
We will be transferring Island Towers funds from Colonial Bank. John Richardson will ask Condominium Associates to recommend a new bank.
5. Property Management's Report - Drago Kahanu
Steve Carpenter not present.
East Tower - Piper Fire Protection, Inc. repaired the fire stand pipe, at a cost of $3600.00.
At present, the maintenance requests are coming in faster than they can be completed by our part-time maintenance man. There are currently 43 open maintenance requests, mostly in June and July. We are diligently working to complete them. Our goal is to work down to possibly 10 to 15 per week.
6. Unfinished Business
Roof Committee Update - John Richardson (701W)
Since the last meeting the elevator service room stairs were replaced, guardrails installed and the rool access stairs were retreaded. According to the product information sheets these items shoudl enjoy useful life cycles of approximately 70 years. We can paint these items to match the building color if we like but KWA advised that we should wait for a one year period so the metal has had time to properly cure. A meeting was held with our Engineering Firm and the Roofing contractor to identify remainning issues that need to be addressed. It was agreed that the contractor would schedule to address remaining issues beginning the 12th of August with the expectation of taking a week to finish.
Klamo (602W) asked John, what corrective action had been taken on the water blisters. Kahanu (501W) stated that this was not a roofing issue, but rather most likely a building project warranty issue. The members of the Warranty Committee had investigated the condition and concluded that it was the result of water flowing into/through small cracks in the dried caulking of the water drainage trough on the floor above. During heavy rains as the water accumulates around the troughs, some of the water flows through small cracks & gets in between the paint and the concrete wall eventually accumulating into a water blister on the wall. Complete Property Services will have someone out to repair the caulking cracks
Klamo asked for an update on the water accumulation on the East Tower roof. Richardson said that it was one of the issues on the agenda for the Aug 12, 09 meeting.
Klamo asked if a protocol had been established for contractors that would have to stage equipment on the roof, and specifically cited the upcoming window cleaning. Richardson said that they didn’t have any protocol established but they would develop one before the window washing started.
Smoke Detector Installation
McGee Electric has made three (3) unsuccessful trips to pull permits to begin project. The person who can issue the permits is on vacation. They will try again.
Curbing Installation
Always Reliable Concrete, Inc. submitted a proposal to restore the concrete curbs around carports at a cost of $1800.00. A handicap ramp $500.00. Fill PVC Posts with concrete $800.00. A price of $2800.00 if all is completed at the same time. Kahanu (501W) stated that restoring the carport curbs was needed to prevent a car from hitting the carport roof support, or another parked car while attempting to make the turn in the parking lot. He further stated that the yellow post at the corner had been hit at least seven times. Klamo (602W) stated that part of the problem of limited turning space might be improved by trimming back the hedges. He wants us to try cutting back some of the hedges to see if that helps before we vote on the curbing. Walsh (705W) stated that the hedges needed to be cut back because they were too high, and, in some places, too wide. Klamo & Beck (102W), with the Board’s approval, will look into cutting the hedge back in some small area as a test. The Board decided to post pone this vote pending more input on the impact of trimming the hedges.
Unit Molding Repair
Blue Chip Construction bid $50.00 per unit. Klamo (602W) is going to get another contractor to quote on the project. Kahanu (501W) stated that the quote should be based on 1-3 units at a time with the Association only paying for installation of the molding, not painting. No decision was reached. Tabled until next meeting.
Window Cleaning
Bay area Window Cleaning provided a proposal to wash windows at a cost of $3360.00. The proposal was approved by the Board. The project will start when the walkways resurfacing is completed.
Side Walk Repair
Bayside Sandblasting, Inc. provided a proposal to remove paint from curbs $1700 and clean sidewalks $2400.00 The proposal was approved by the Board. This project will start when the walkways resurfacing is completed.
Warranty Committee & warranty requests:
Jodie Canon (102E) stated that she had volunteered to work with Steve on the Warranty Committee. She stated that all warranty requests are submitted on maintenance request forms (either hand written or electronically) to Condominium Associates. CA will accumulate the request and post them to a spread sheet. CA will then schedule all non-emergency request for quarterly maintenance repair visit. The last visit was in July and 23 warranty request were scheduled. All but two were completed. The two that were not completed were for the following reasons: 301W, waiting for a back ordered part; 603W, leak in the corner of the window (made by Stanek), and she needed guidance on how to proceed. Kahanu (501W) stated that the windows were now the responsibility of the Association because the owners had signed the warranties over to the Association. The warranty committee should contact Stanek to get the matter resolve. Also, the Carson’s (603W) should make sure that a maintenance request is entered on this issue. Kahanu (501W) advised everyone that Gulf Coast Waterproofing had merged with Complete Property Services. The new company is called Complete Property Services.
Canon then stated that the repair of the walkways & stairwells will commence on Monday, Aug 24, 09, starting with the East Tower. The work is scheduled to last a week and is planned as follows: day one, pressure wash both towers; day two, cut in work; days three to five, resurface 2-3 floor per day (four hours/floor). The West tower will begin on Monday, Aug 31, 09. The balconies require more planning & coordination, and will have to be addressed later after the walk ways & stairwells are done. Canon will send out an email with more details. The resurfacing will consist of an epoxy base followed by three other coats. The new surface will look similar to the current surface. Someone asked what happens if this does not work. Kahanu stated that all the surfaces will probably have to be ground down to bare concrete and then resurfaced. It would be a very costly, messy and inconvenient process for everyone involved. Kahanu advised everyone that the problem resulted from an unanticipated/bad reaction between the clear top coat and coatings under it. A chemical in the top coat attacked the underlining coats and created random (in size and darkness) black marks. All the coatings were recommended and produced by Sherwin Williams, and they are ultimately responsible for making this right.
7. New Business
Pool Light Repair
Rick's Pool Service, Inc. provided an estimate to repair lights in the pool. $736.32.
A motion was made by Robert Klamo and seconded by Joseph Martucci to hire Rick's Pool Service, Inc. Motion was carried unanimously.
East Tower Entry Service
Accurate Electronics provided an estimate to replace damaged telephone entry system $1954.00.
A motion was made by Millie Kelley and seconded by Joseph Martucci to hire Accurate Electronics. Motion was carried unanimously.
Wind Mitigation Study
A study was completed by Felton Professional Adjustment Team,LLC (FPAT). The purpose of the study was to provide information to unit owner's insurance companies for a saving on their premiums.
The study may be obtained by down loading from the web site or requesting a copy from Condominium Associates. Kahanu stated both the MIT-5 (for commercial use), and the OIR-9 (for personal use) would be available at www.condominiumassociates.com, for downloading, or you could call Client Services (727.573.9300) and get a copy mailed. Bob Beck (102W) stated that he used the OIR form provided by a company that Joan Panrell (503W) used and he saved over $200 on his insurance. Someone asked if Association would save any money on the buildings. Kahanu said that the Association probably would not for two reasons: first, some of the owners who had refused to get the new windows were not up to code; and second, the roof was actually already rated as high as it could be. Kahanu further reminded everyone that the reason the projects were started was not to get an insurance reduction, but to restore the building, windows and roofs, which had been allowed to run down so badly that water intrusion had become a very serious problem. Kahanu further stated that as a result of the renovation of the building, window/doors, and the replacement of the roofs, Island Towers had moved from being one of the most run down complexes to one of the best & most upgraded complexes on the water. Structurally, the only complexes that would be better are the new complexes that are built entirely to current code, like the fortress Dunedin Grande. Richardson (701W) stated that only Island Towers and the Dunedin Grande have outside drainage from the roof.
Shuffleboard Court Lights & complete restoration cost:
A proposal to install new lights was provided by T.Mickey McGee Electric Service in the amount of $4450.00.It is estimated to completely restore shuffleboard area will cost between $13,500 and $14,600.00.
Kahanu stated that before we spend that amount of money the Board should make sure that the members want the shuffle board area restored. He recommended that the membership vote on the issue. Canon (102E) wanted to know what percentage was required to pass the vote. Kahanu said he thought it would require 75%, but said that he’d check with the attorney. After further discussion the Board agreed to ask the membership to vote on the issue. The vote would be presented as follows: first a yes or no vote to restore the shuffle board area; second, if the vote is yes, to choose between just restoring the shuffle board playing surface, or a full restoration.
Unit Owners Letters and Concerns:
D. Carson (602W): Would like the Board to study the feasibility of heating the pool in the winter. Kahanu told her that Jim Duffy (301WR) had volunteered to look into this issue for us. He also reminded everyone that we had looked into the issue many times before and concluded that it would cost too much. Walsh (701W) stated that when the pool had been heated in the past, the bills had been very high. Beck (102W) said that any effort to heat the pool would probably need a solar pool cover. Klamo (602W) volunteered to help Duffy review the issue. Everyone wants to be able to use the pool in the winter, so we need to keep searching for an acceptable solution.
L. Bradlow (403W) - Discussed inside delivery of newspapers. He talked to the delivery person about the news papers being stolen. L. Bradlow thinks that if we gave the delivery person a key, he will deliver the newspaper to our doors. Someone else pointed out the newspaper thieves live in the buildings so the paper could still be stolen. Someone else expressed security concerns about giving an entry key to the delivery person. Someone else said that it was not likely that the delivery person would leave the paper at each door. Leon will confirm exactly what the delivery person will do.
H. Bradlow (403W)- Again, requested a letter of appreciation be sent to the city, complementing them on the sidewalks. The President, Drago Kahanu, apologized for not sending the letter and said he would, indeed, send the letter.
Beck (102W, Landscaping Committee)- . Stated that the front entry island had been re-done and invited everyone to check it out. He & Steve Carpenter had met with the Southern Landscaping and discussed re-hedging he Shuffle board area and solutions to help improve the drainage on the first floor. They told Southern to proceed with re-hedging the shuffle board area. Southern suggested installing concrete edging and adding more drainage hose to reduce the flooding on the first floor. Southern will come up with a quote. Bob also said they would be re-mulching the bare areas.
D. Carson (603W)- Security Issues - Expressed concern about how easy it was for people to access the property, and wanted the Board to look into improve the security around the complex. Gandolfo (405E) stated that we should fence & gate the entire area. He and Bob Klamo volunteered to head up a committee to study the matter.
Duffy (301W)- Checking to see if the pool can be heated. Klamo has volunteered to help him.
9. Adjournment
Motion was made by Millie Kelley and seconded by Carmen Walsh. Motion carried unanimously. Adjournment was at 8:00 P.M.
The meeting was not taped due to a malfunction of the recording machine.
Respectifully submitted
Carmen Walsh
Secretary
We need volunteers for the 2010 Board of Directors.
Florida's 718 now requires that condominium associations vote on a new Board of Directors every year. During the 4th Quarter of 2009, Condominium Associates will send out letters asking for volunteers for the 2010 Board of Directors. The new 2010 Board will assume control after the Jan. 2010, General Membership Meeting.
In 2009, no one volunteered to serve on the Board and the members of the 2008 Board agreed to continue for 2009. This will not happen again. At least three and possibly all the of the 2009 Board will resign, and will not agree to serve an additional year regardless of the circumstances. We need at least five members to step up and volunteer for the 2010 Board. We would especially encourage our new owners to volunteer and help run their new home.
Thanks to technology, most of Island Tower's business is conducted with computers through the Internet by email. This allows the Board Directors to take care of business from anywhere in the country. It is not necessary to be a full time resident to be on the Board.
We believe that by 2010, all the big foreseeable projects will have been completed, and Condominium Associates will be in full operational & financial control. They will provide the 2010 Board, and all future Boards, with the continuity needed to run Island Towers. The Board would provide guidance, advise, and consent to CA, who will do all the work.
One final point to consider. If no one volunteers for the Board, the state of Florida has to take over and they will most likely do the following:
1. Appoint a manager, usually a lawyer at around $300/hour.
2. Fully fund the reserves. This will increase the monthly maintenance fee 2-3 times the current level.
We hope that members will give serious consideration to volunteering for the 2010 Board.
In 2009, no one volunteered to serve on the Board and the members of the 2008 Board agreed to continue for 2009. This will not happen again. At least three and possibly all the of the 2009 Board will resign, and will not agree to serve an additional year regardless of the circumstances. We need at least five members to step up and volunteer for the 2010 Board. We would especially encourage our new owners to volunteer and help run their new home.
Thanks to technology, most of Island Tower's business is conducted with computers through the Internet by email. This allows the Board Directors to take care of business from anywhere in the country. It is not necessary to be a full time resident to be on the Board.
We believe that by 2010, all the big foreseeable projects will have been completed, and Condominium Associates will be in full operational & financial control. They will provide the 2010 Board, and all future Boards, with the continuity needed to run Island Towers. The Board would provide guidance, advise, and consent to CA, who will do all the work.
One final point to consider. If no one volunteers for the Board, the state of Florida has to take over and they will most likely do the following:
1. Appoint a manager, usually a lawyer at around $300/hour.
2. Fully fund the reserves. This will increase the monthly maintenance fee 2-3 times the current level.
We hope that members will give serious consideration to volunteering for the 2010 Board.
Ms.Panrell agrees to be a Document Review Consultant
I am pleased to announce that Joan Panrell has agreed to be a Document Review Consultant for Island Towers Condominium Association. The consultant’s responsibilities are as follows:
1. Inventory all ITC documents and determine if any are missing. Help the Board find said documents, or secure new copies for our files.
2. Review all documents to insure that the most current documents are on file.
3. Recommend updates/edits, as required, for any document.
4. Supervise & coordinate with Condominium Associates all matters pertaining to ITC documents posted on CA’s website, www.condominiumassociates.com. The Consultant’s assistance should insure that the Board’s stated goal of 100% Transparency (except for documents protected by attorney client privilege, or privacy) is accomplished by loading all updated ITC documents and official records to the website and organizing them for ease of locating/retrieval by owners.
With Joan’s help, I believe we can bring all our document current, and have them available to the membership in the most user friendly & convenient manner.
1. Inventory all ITC documents and determine if any are missing. Help the Board find said documents, or secure new copies for our files.
2. Review all documents to insure that the most current documents are on file.
3. Recommend updates/edits, as required, for any document.
4. Supervise & coordinate with Condominium Associates all matters pertaining to ITC documents posted on CA’s website, www.condominiumassociates.com. The Consultant’s assistance should insure that the Board’s stated goal of 100% Transparency (except for documents protected by attorney client privilege, or privacy) is accomplished by loading all updated ITC documents and official records to the website and organizing them for ease of locating/retrieval by owners.
With Joan’s help, I believe we can bring all our document current, and have them available to the membership in the most user friendly & convenient manner.
Saturday, August 1, 2009
Heating the pool.
Jim Duffy (301W) is a long time renter at ITC. He has volunteered to review the pool heating issue. He will review the current heating options available for cold weather use. I have no idea what success he'll have but I wish him well. I think everyone agrees that it would be nice to get in the pool during the winter months without turning blue and then freezing to death.
New Condos at 265 Causeway Blvd???
We received a Letter of Notice, pertaining to a request for a preliminary site plan approval hearing. There will be two hearings. The Local Planning Agency will conduct public hearings on Wednesday, Aug 12, 09, at 6:30 PM. The City Commission will conduct public hearings on Thursday, September 3, 09, at 6:30 PM. Both hearing will be held at City of Dunedin City Hall, located at 542 Main Street, Dunedin, Florida 34698.
The general location of the property up for the preliminary site plan approval is 265 Causeway Blvd. It is approximately 1.07 +/- acres in size. The plan is to develop a 20 unit condominium complex, called Arcadia Luxury Condominiums. The Application Number is S/D-LDO 09-53.00 Z/C, dated Jun 15, 09.
We were sent the notice because the proposed development will be with in 500 feet of our property line.
END.
The general location of the property up for the preliminary site plan approval is 265 Causeway Blvd. It is approximately 1.07 +/- acres in size. The plan is to develop a 20 unit condominium complex, called Arcadia Luxury Condominiums. The Application Number is S/D-LDO 09-53.00 Z/C, dated Jun 15, 09.
We were sent the notice because the proposed development will be with in 500 feet of our property line.
END.
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