Minutes Board Meeting May 25, 10, 6:00 PM

May 25, 10 Board Meeting Minutess

Establish a Quorum/Roll Call--President Kahanu, present by phone; Vice President Muny, absent; Treasurer Metelski, present by phone; Secretary Beck, present; Director Klamo, present; Director Bradlow, present; Director Kelley, present

Call to Order--by Secretary Beck at 6:00 PM

Waive Reading of Minutes of April 29, 2010--Motion made by L. Bradlow, seconded by B. Klamo. Motion carried.
Approval of April 29, 2010, Minutes--Motion made by D. Kahanu, seconded by B. Klamo. Motion carried.

Financial Report--Treasurer Metelski gave the financial report by phone. In essence he stated that the percentage of operating expenses were favorable. Specifically, they are: Master--+4.2%, East Bldg. +7.1%, West Bldg. +5.6%.

Property Management's Report--Steve Carpenter of Condominium Associates: (1) Curbing Project. Completed; (2) Clubhouse Stairway. Work will begin on Wednesday; (3) Warranty Requests. There are a number of warranty items that need to be addressed. Raul C. of Complete Property Services and a representative of Crowe Industries will be out Friday to address some of these issues. (4) The audit is just about finished. The CPA needs some Board direction as to how to handle the unpaid maintenance fees for the three properties in foreclosure. This is being turned over to the attorney to determine. Drago will be in town soon and will call the attorney and have an answer by the end of next week. (5) Landscaping. Steve called on Bob Beck for a landscaping report. Half of the mulching is done, and the rest is scheduled for next week. Frank of Summit Lawn Care has moved the four tall red-leafed bushes at the corners of both buildings and replaced them with Robellini palms. The red bushes have been replanted behind the Island Towers sign in the front. More small variegated aboricolas will be placed on the waterside around the buildings. White gravel will be placed on the south side of the two front parking carports where the drainage pipes come down from the carport roofs.

Unfinished Business--(1) Pool Heaters. Bob Klamo introduced Joe Mudano who gave a presentation on his proposal to serve as an owners' representative and project manager for the pool spa alcove (and/or pool) heating project. President Kahanu brought up the point that the Board needs to present three candidates for the project rather than vote to hire Mr. Mudano at the May meeting. Mr. Klamo protested. Bob Beck made a motion to table the issue, which was seconded by Drago Kahanu. Bob Klamo opposed. Motion carried. (2) Building Drainage. John Richardson was thanked by Bob Beck for his help during a recent heavy rain in determining other drainage alternatives and issues and how they might be addressed. Even with a drainage contract proposal for the West Tower by G.A. Nichols Inc, the Board is still studying the issue. (3) Fire Pump Repairs. Piper Fire Prevention has given two estimates on replacing the West Tower control panel; a new control board will be $14,000 and to rebuild the present one will be $2980. Motion to rebuild the present control panel was made by Bob Klamo and seconded by Leon Bradlow. Motion carried. (4) Review of Reserves. Bid was received to conduct a reserve study at $5200. John Richardson suggested that the Board look into Kerns Whitehouse as a possible company who does reserve studies. He noted that they certainly would know the condition of the building after their direction and oversight of the recent renovation project. The Board agreed. (5) Clubhouse Kitchen Renovation--Steve has contacted the firm New and Nearly New Kitchen Equipment for an estimate on a new stove and a professional range hood which will meet fire regulations. The company gave us a bid for a professional range (when we are seriously considering only a new residential range) and a professional fire suppressant hood (both the professional range and professional range hood together are approximately $10,000). This does not include the needed modifications to the kitchen to allow venting the hood through the side of the building instead of through to the second floor and then through the roof. The range and the refrigerator would have to be switched. The whole project would cost in the neighborhood of $10,000 to $15,000. Resident Hatttie Bradlow suggested replacing the oven with a microwave oven and a standing portable convection oven. A motion to table the issue was made by Leon Bradlow and seconded by Millie Kelley. Motion carried.

New Business--(1) Building Entrance Security. Leon Bradlow stated that UPS, FedEx, and the newspaper carrier need some means of entering the buildings. Leon made the motion to have Joan Panrell install a code on entrance doors to the lobbies of both buildings. She would give these codes only to Steve Carpenter, who would, in turn, get them to UPS, FedEx, and the newspaper carrier. Bob Klamo seconded the motion. Motion carried. (2) Pool and Spa Upgrades. These issues were discussed under Pool Heaters in Unfinished Business. (3) Review Maintenance Request System. Steve Carpenter reviewed the various ways for residents to file maintenance requests with Condominium Associates. Using one of these methods rather than contacting a Board member directly and asking him or her to take care of the request personally will expedite the maintenance request as well as take an undue burden off of the shoulders of Board members. (4) Review Rule on Dogs--It was established that the rule of no dogs on the property was in the condominium documents since 1987 rather than simply in the by-laws (rules and regulation booklet). Steve reviewed the costly and extensive method needed to amend the documents. He suggested that any resident wishing to change the documents first conduct a straw vote count of residents to determine the amount of interest there us in changing the documents to allow dogs and pass a petition among these residents and then present the results to the Board.

Unit Owner Letters and Concerns--(1) Screen Replacement. Steve Carpenter reiterated the process which is being used to have all screens replaced by Crowe Industries (a project warranty issue).

Adjournment--Motion to adjourn made by Leon Bradlow and seconded by Millie Kelley. Motion carried. Meeting adjourned at 7:50 PM.
Note: For more detail, the meeting in its entirety has been recorded on audio tape which is available to Island Towers residents in the Association office.
Respectfully submitted,
Robert W. Beck,
Association Secretary