To: Island Towers Association Board of Directors
From: Robert W. Beck, Association Secretary
Re: Minutes of the July 27, 2010, Board meeting
Date: August 15, 2010
1. Establish a Quorum/ Roll Call--President Kahanu, present; Vice President Muny, present by phone; Secretary Beck, absent; Treasurer Metelski, present by phone; Director Klamo, present; Director Bradlow, present; Director Kelley, present
2. Call to Order--by President Kahanu at 6:00 PM
Waive Reading of Minutes of June 22, 2010--Motion made and seconded. Motion carried unanimously.
3. Approval of Minutes of June 22, 2010--Motion made and seconded. Motion for approval carried unanimously.
4. Financial Report--June 2020 financial report. Treasurer Metelski: Master (7) slightly over for the MTD (3.7 % or $880) and still under for the YTD (4.5% or $6,314). East (14) MTD (under 1.8% or $317), YTD (under 7% or $7,527). West MTD (over 17.5% or $3,176), YTD (under 2.8% or $3,030.
5. Property Management's Report--Steve Carpenter of Condominium Associates. (1) Drainage project for west tower has started. (2) The pool spa was disconnected because we could not comply with the new safety codes that went into effect July 2010. (3) Just received the new BB&T Visa credit card. Card was opened so that Board members would not have to use their personal credit cards when making purchases for ITC. (4) Warranty issues: Complete Property Service will be here next week, Friday, to look at the water intrusion in the ladies room of the clubhouse as well as other issues discussed in Raul's letter dated 7/23/10. (5) Maintenance Complaint: Steve received a complaint about mold in 105E. (6) The last elevator inspection resulted in a number of repairs that must be done in order to get our licenses renewed. GE quoted $8,820 to correct the problems cited in the report. Board voted unanimously to do the work; however, they want Steve to double check the discrepancies and confirm each is correct and necessary.
6. Unfinished Business: (1) Pool Heaters. On hold for now. Waiting on input from the pool /spa committee. Kahanu reminded the committee members that the two important issues for the next meeting are: The appointment of a new Chairman and the recommendation of three companies/individuals to be project manager. (2) Pool Fence. Approved but on hold for now because of code conflicts. Kahanu will try to meet with Rick Johnson, Director of the Dunedin Permit Department. (3) Kitchen renovations. Based on the latest quotes received from Steve, the Board voted unanimously to take the issue of stove replacement to a membership vote. The Board wants to recommend to the membership that the stove NOT be replaced. (4) Fire stand pipe water leaks. Steve was worried that this repair would cost over $3,000; however, the actual cost was $500. (5) Kayak storage rack. Blue Chip Construction's quoted $625 to construct a canoe/kayak rack. This rack will hold 18 canoes or double the number of kayaks and will be expandable.
7. New Business: (1) Seawall maintenance. Hold until fall. (2) Perimeter Fence. Kahanu reviewed the quote Steve received for a perimeter fence. This quote would tie the fences and the buildings together. It would fence off all the grass areas north of the parking lots and buildings. Kahanu stated that at a cost of $17,900, the project seemed very doable. Kahanu further stated that the Board was authorized to vote on installing the fence. There are two exceptions to the normal requirement for membership approval of any alterations to the common elements. The exceptions are: code compliance and security. One of the most common security issues is trespassers. Since trespassers are a current problem and getting worse, the Board is authorized to make any alterations necessary to secure the ground from said trespasser. Kahanu said that Joe, the finance committee and Lisa Pizone will look at the current budget, tasked with recommending the best way to fund the project. He was hopeful that the Board would be able to vote on this issue at the August meeting. (2) Delinquent account rent collection. Last month Steve handed out info on changes that go into effect July 1, 2010. CA has been figuring out how to put the changes into effect. Rand has sent out a protocol. We will need to vote on CA's protocol at the August meeting. (3) Yearend financial report. The audit is done. CA will help us find a new auditor.
The current auditor is too unresponsive.
8. Unit owner letters and concerns: (1) Complaint against an owner for improper use of the pool side rinse shower. The Board received a complaint about an owner using the poolside rinse shower to shampoo his hair. (2) Jodie Cannon--West Tower back door not closing. (3) West tower stairwell door not closing properly. (4) Emergency notification system. Steve suggested that we consider establishing an emergency notification system. (5) Trespassers. Two more incidents: The west pool gate broken and a trench dug under the northwest side of the pool fence just before the seawall. (All the more important to get a perimeter fence installed.)
9. Adjournment.
Respectfully submitted,
Robert W. Beck
Island Towers Association Secretary
Subscribe to:
Post Comments (Atom)
No comments:
Post a Comment