President/Property Mgr's Meeting, Oct 12, 10, at 9:00 AM

This is a summary of the issues discussed between the President & Property Manager on Oct 13, 10, at 9:00 AM:

1. Signed checks: nothing usual.

2. Pool Meeting Confirmed: There will be a pool committee meeting Oct 19, 10, at 6:00 PM.

3. Agenda: discussed issues to include on the Oct 26, 10, board meeting agenda:

a. Roof/Maintenace committee update; John Richardson will present an update.
b. Fence perimeter vote: the board will vote on the perimeter fence.
c. Pool committee update; John Richardson will present an update.
d. Kayak Vote; The board to vote on asking the membership to add a rack for canoes and kayaks.

4. The 2011 Budget schedule: We needs to keep the following schedule in order to mail out the maintenance coupons by Dec 2011:

a. Oct 22, 10: Finance/Board input summarized and sent to Condominium Associates.
b. Oct 26, 10: Board Meeting: the Board to vote to mail the 2011 Budget and Proxy ballot to waive full funding of the 2011 Reserves, to the membership.
c. Nov 23, 10 Special Proxy/Membership Meeting: the Special Membership Meeting to waive full funding of the 2011 Reserves.
d. Nov 23, 10 Board Meeting: the Board to vote to approve the 2011 Budget.

5. Finance Com Meeting: John Richardson wants the Finance committee to meet on Friday Oct 22, 10, 9:00 AM.

6. Conference call phone: Liz will look for a new phone, and purchase it before next Get better phone prior to the meeting.

7. Proxy ballots to be mailed out after the Oct 26, 10 board meeting:

a. Waive full funding for the 2011 Reserves.
b. Rollover of surplus into 2011 operational funds
c. Elimination of Clubhouse kitchen stove.
d. Approve alteration of the Association property in order to add Canoe/Kayak storage racks.
e. Fire Sprinklers waived vote: may be an annual requirement.

8. 2011 Budget:
a. Insurance – Property: Liz to clarify how much needs to be added to the 2011 budget.

9. Elevators: there is a push to have elevators upgraded. In some places Associations are being forced to take elevators out of service until upgrades are completed. Liz will check if that could happen to us.

10. Comfort Dog in 303W: advised her that the matter is now with the attorney. All related communications from 303W must be referred to the attorney, and we should not respond directly.

11. Redo Dock with compose lumber: she’ll bring it up under property managers input.

12. 301W – leaking window: Dan Romano, VP Ops, Crow Industries, and Raul Cartegena, Complete Property Services inspected the living room north side windows where the leaks occurred. They couldn’t find any obvious causes and wondered if it might be coming from the windows above in 401W. They will do a water test starting with 301W. If they don’t find a leak, they want to do a water test on 401W.