Minutes of Aug 7, 09, Board Meeting.

1. Established a Quorum/Roll Call - Drago Kahanu, Millie Kelley, Robert Klamo, Joseph Martucci, and Carmen Walsh

2. Call to Order - Meeting was called to order at 6:05P.M.

3. Approval of the June 23, 2009 meeting minutes. Motion to waive reading made by Millie Kelley and seconded by Joseph Martucci. Motion carried unanimously. Motion to approve minutes made by Millie Kelley and seconded by Joseph Martucci. Motion carried unanimously.

4. Financial Report - Drago Kahanu

The July, 2009 financial statements are complete and available. Master, East and West accounts are under budget for the month and year.

If you would like a copy, contact Client Services 727-573-9300 or E-Mail (info@condominiumassociates.com). You can also go to www.condominiumassociates.com, and download a copy.

We will be transferring Island Towers funds from Colonial Bank. John Richardson will ask Condominium Associates to recommend a new bank.

5. Property Management's Report - Drago Kahanu

Steve Carpenter not present.

East Tower - Piper Fire Protection, Inc. repaired the fire stand pipe, at a cost of $3600.00.

At present, the maintenance requests are coming in faster than they can be completed by our part-time maintenance man. There are currently 43 open maintenance requests, mostly in June and July. We are diligently working to complete them. Our goal is to work down to possibly 10 to 15 per week.

6. Unfinished Business

Roof Committee Update - John Richardson (701W)

Since the last meeting the elevator service room stairs were replaced, guardrails installed and the rool access stairs were retreaded. According to the product information sheets these items shoudl enjoy useful life cycles of approximately 70 years. We can paint these items to match the building color if we like but KWA advised that we should wait for a one year period so the metal has had time to properly cure. A meeting was held with our Engineering Firm and the Roofing contractor to identify remainning issues that need to be addressed. It was agreed that the contractor would schedule to address remaining issues beginning the 12th of August with the expectation of taking a week to finish.

Klamo (602W) asked John, what corrective action had been taken on the water blisters. Kahanu (501W) stated that this was not a roofing issue, but rather most likely a building project warranty issue. The members of the Warranty Committee had investigated the condition and concluded that it was the result of water flowing into/through small cracks in the dried caulking of the water drainage trough on the floor above. During heavy rains as the water accumulates around the troughs, some of the water flows through small cracks & gets in between the paint and the concrete wall eventually accumulating into a water blister on the wall. Complete Property Services will have someone out to repair the caulking cracks

Klamo asked for an update on the water accumulation on the East Tower roof. Richardson said that it was one of the issues on the agenda for the Aug 12, 09 meeting.

Klamo asked if a protocol had been established for contractors that would have to stage equipment on the roof, and specifically cited the upcoming window cleaning. Richardson said that they didn’t have any protocol established but they would develop one before the window washing started.

Smoke Detector Installation

McGee Electric has made three (3) unsuccessful trips to pull permits to begin project. The person who can issue the permits is on vacation. They will try again.

Curbing Installation

Always Reliable Concrete, Inc. submitted a proposal to restore the concrete curbs around carports at a cost of $1800.00. A handicap ramp $500.00. Fill PVC Posts with concrete $800.00. A price of $2800.00 if all is completed at the same time. Kahanu (501W) stated that restoring the carport curbs was needed to prevent a car from hitting the carport roof support, or another parked car while attempting to make the turn in the parking lot. He further stated that the yellow post at the corner had been hit at least seven times. Klamo (602W) stated that part of the problem of limited turning space might be improved by trimming back the hedges. He wants us to try cutting back some of the hedges to see if that helps before we vote on the curbing. Walsh (705W) stated that the hedges needed to be cut back because they were too high, and, in some places, too wide. Klamo & Beck (102W), with the Board’s approval, will look into cutting the hedge back in some small area as a test. The Board decided to post pone this vote pending more input on the impact of trimming the hedges.

Unit Molding Repair

Blue Chip Construction bid $50.00 per unit. Klamo (602W) is going to get another contractor to quote on the project. Kahanu (501W) stated that the quote should be based on 1-3 units at a time with the Association only paying for installation of the molding, not painting. No decision was reached. Tabled until next meeting.

Window Cleaning

Bay area Window Cleaning provided a proposal to wash windows at a cost of $3360.00. The proposal was approved by the Board. The project will start when the walkways resurfacing is completed.

Side Walk Repair

Bayside Sandblasting, Inc. provided a proposal to remove paint from curbs $1700 and clean sidewalks $2400.00 The proposal was approved by the Board. This project will start when the walkways resurfacing is completed.

Warranty Committee & warranty requests:

Jodie Canon (102E) stated that she had volunteered to work with Steve on the Warranty Committee. She stated that all warranty requests are submitted on maintenance request forms (either hand written or electronically) to Condominium Associates. CA will accumulate the request and post them to a spread sheet. CA will then schedule all non-emergency request for quarterly maintenance repair visit. The last visit was in July and 23 warranty request were scheduled. All but two were completed. The two that were not completed were for the following reasons: 301W, waiting for a back ordered part; 603W, leak in the corner of the window (made by Stanek), and she needed guidance on how to proceed. Kahanu (501W) stated that the windows were now the responsibility of the Association because the owners had signed the warranties over to the Association. The warranty committee should contact Stanek to get the matter resolve. Also, the Carson’s (603W) should make sure that a maintenance request is entered on this issue. Kahanu (501W) advised everyone that Gulf Coast Waterproofing had merged with Complete Property Services. The new company is called Complete Property Services.

Canon then stated that the repair of the walkways & stairwells will commence on Monday, Aug 24, 09, starting with the East Tower. The work is scheduled to last a week and is planned as follows: day one, pressure wash both towers; day two, cut in work; days three to five, resurface 2-3 floor per day (four hours/floor). The West tower will begin on Monday, Aug 31, 09. The balconies require more planning & coordination, and will have to be addressed later after the walk ways & stairwells are done. Canon will send out an email with more details. The resurfacing will consist of an epoxy base followed by three other coats. The new surface will look similar to the current surface. Someone asked what happens if this does not work. Kahanu stated that all the surfaces will probably have to be ground down to bare concrete and then resurfaced. It would be a very costly, messy and inconvenient process for everyone involved. Kahanu advised everyone that the problem resulted from an unanticipated/bad reaction between the clear top coat and coatings under it. A chemical in the top coat attacked the underlining coats and created random (in size and darkness) black marks. All the coatings were recommended and produced by Sherwin Williams, and they are ultimately responsible for making this right.


7. New Business

Pool Light Repair

Rick's Pool Service, Inc. provided an estimate to repair lights in the pool. $736.32.
A motion was made by Robert Klamo and seconded by Joseph Martucci to hire Rick's Pool Service, Inc. Motion was carried unanimously.

East Tower Entry Service

Accurate Electronics provided an estimate to replace damaged telephone entry system $1954.00.

A motion was made by Millie Kelley and seconded by Joseph Martucci to hire Accurate Electronics. Motion was carried unanimously.

Wind Mitigation Study

A study was completed by Felton Professional Adjustment Team,LLC (FPAT). The purpose of the study was to provide information to unit owner's insurance companies for a saving on their premiums.
The study may be obtained by down loading from the web site or requesting a copy from Condominium Associates. Kahanu stated both the MIT-5 (for commercial use), and the OIR-9 (for personal use) would be available at www.condominiumassociates.com, for downloading, or you could call Client Services (727.573.9300) and get a copy mailed. Bob Beck (102W) stated that he used the OIR form provided by a company that Joan Panrell (503W) used and he saved over $200 on his insurance. Someone asked if Association would save any money on the buildings. Kahanu said that the Association probably would not for two reasons: first, some of the owners who had refused to get the new windows were not up to code; and second, the roof was actually already rated as high as it could be. Kahanu further reminded everyone that the reason the projects were started was not to get an insurance reduction, but to restore the building, windows and roofs, which had been allowed to run down so badly that water intrusion had become a very serious problem. Kahanu further stated that as a result of the renovation of the building, window/doors, and the replacement of the roofs, Island Towers had moved from being one of the most run down complexes to one of the best & most upgraded complexes on the water. Structurally, the only complexes that would be better are the new complexes that are built entirely to current code, like the fortress Dunedin Grande. Richardson (701W) stated that only Island Towers and the Dunedin Grande have outside drainage from the roof.

Shuffleboard Court Lights & complete restoration cost:

A proposal to install new lights was provided by T.Mickey McGee Electric Service in the amount of $4450.00.It is estimated to completely restore shuffleboard area will cost between $13,500 and $14,600.00.
Kahanu stated that before we spend that amount of money the Board should make sure that the members want the shuffle board area restored. He recommended that the membership vote on the issue. Canon (102E) wanted to know what percentage was required to pass the vote. Kahanu said he thought it would require 75%, but said that he’d check with the attorney. After further discussion the Board agreed to ask the membership to vote on the issue. The vote would be presented as follows: first a yes or no vote to restore the shuffle board area; second, if the vote is yes, to choose between just restoring the shuffle board playing surface, or a full restoration.

Unit Owners Letters and Concerns:

D. Carson (602W): Would like the Board to study the feasibility of heating the pool in the winter. Kahanu told her that Jim Duffy (301WR) had volunteered to look into this issue for us. He also reminded everyone that we had looked into the issue many times before and concluded that it would cost too much. Walsh (701W) stated that when the pool had been heated in the past, the bills had been very high. Beck (102W) said that any effort to heat the pool would probably need a solar pool cover. Klamo (602W) volunteered to help Duffy review the issue. Everyone wants to be able to use the pool in the winter, so we need to keep searching for an acceptable solution.

L. Bradlow (403W) - Discussed inside delivery of newspapers. He talked to the delivery person about the news papers being stolen. L. Bradlow thinks that if we gave the delivery person a key, he will deliver the newspaper to our doors. Someone else pointed out the newspaper thieves live in the buildings so the paper could still be stolen. Someone else expressed security concerns about giving an entry key to the delivery person. Someone else said that it was not likely that the delivery person would leave the paper at each door. Leon will confirm exactly what the delivery person will do.


H. Bradlow (403W)- Again, requested a letter of appreciation be sent to the city, complementing them on the sidewalks. The President, Drago Kahanu, apologized for not sending the letter and said he would, indeed, send the letter.

Beck (102W, Landscaping Committee)- . Stated that the front entry island had been re-done and invited everyone to check it out. He & Steve Carpenter had met with the Southern Landscaping and discussed re-hedging he Shuffle board area and solutions to help improve the drainage on the first floor. They told Southern to proceed with re-hedging the shuffle board area. Southern suggested installing concrete edging and adding more drainage hose to reduce the flooding on the first floor. Southern will come up with a quote. Bob also said they would be re-mulching the bare areas.

D. Carson (603W)- Security Issues - Expressed concern about how easy it was for people to access the property, and wanted the Board to look into improve the security around the complex. Gandolfo (405E) stated that we should fence & gate the entire area. He and Bob Klamo volunteered to head up a committee to study the matter.


Duffy (301W)- Checking to see if the pool can be heated. Klamo has volunteered to help him.

9. Adjournment

Motion was made by Millie Kelley and seconded by Carmen Walsh. Motion carried unanimously. Adjournment was at 8:00 P.M.

The meeting was not taped due to a malfunction of the recording machine.

Respectifully submitted

Carmen Walsh
Secretary