President/Property Mgr's Meeting, Aug 12, 09

1. Signed checks:

a. West Tower: $2,239.
b. East Tower: $282.67
c. Master Tower: $24,400.94
d. Roof S/A, East: $13,560.30
e. Roof S/A West: $13,560.30

2. Annual preventive maintenance program for the stairwells: Because of the high cost ($235,000), it was decided to repair, rather than replace, the stairwells. This requires the Association to maintain the stairs through some kind of preventive maintenance program. Complete Services quoted $1906 for both towers. Put this on agenda for a vote.

3. Walkway schedule from Jodie: put her notice on the blog.

4. Colonial Bank: Due to all the bad announcements about Colonial late last week, CA sent out a memo on the subject with recommended actions to take. I told Steve that we were way past that and would be transferring most of our funds to Schwab.

5. Transfer of funds to Schwab: Reviewed the actions taken on Monday, and Tuesday, to move most of our funds to Schwab. The accounts are opened and the first large transfer was made yesterday afternoon. Since there was a $780 penalty, and CA argued that it really wasn’t necessary, we are holding off cancelling the CDARS.

6. Budget & maintenance coupons: We’ll keep the operational accounts & lock box for fees at Colonial. We’ll switch to Schwab after the 2010 Budget is done and we send out the new coupons.

7. Delinquent owner: Is four months delinquent. Our attorney has started legal proceeding against this individual.

8. West Tower Jockey Fire Pump running continuously: The jockey pump started running continuously early Sunday morning. By Sunday afternoon, the water pipe was too hot to hold on to. Piper was called in and determined that there was air in the system. The tech went to the roof and bled the air out. That did the trick and now everything seems to be functioning properly.

9. Installation of 3” water main line: The line for the West Tower and Clubhouse is being worked on now. The line was trenched and new 3" PVC Schedule 80 pipe has been laid. Allen is waiting for a city inspector to approve the done so far. Once Allen gets the OK, they’ll cover & pack the line, and finish the runs to each building. Then they turn off the old line and turn on the new water line to the West Tower and Clubhouse. Once that is accomplished and everything check out OK, they'll start on the East Tower. After both new lines are running properly the old line will be capped off.

10. From the Aug 7, 09 Meeting:

a. Signed Contract for Accurate Electronics: for new security entry system with intercom, cost $1,954.00 minus cost of handset $276.
b. Shuffle Board Restoration vote: Steve will do a draft for the Board’s review and approval. It will be a two part vote. First a yes, or no vote on restoring the shuffle Board area. If an owner votes yes on the first question, then they will vote on the second question, a choice between fully restoring the shuffle board area, for $14,000, or just restoring the shuffle board playing surface for $1,000.
c. Replace the two defective underwater lights: advised Steve that the Board had voted to go ahead with replacing the two defective lights. He’ll contact Rick's and get the contract written up.

11. Electrical power to the light above the "Island Towers" sign on the Entry Island: Per Steve directions, McGee is running power to the island and installing a new light above the "Island Towers" sign so that it will be visible at night. The power/light has not been working for a few years.